Book a Virtual Field Trip

Group Leader/Contact Name * Required
First Last
Group Name * Required
School District
If applicable
Type of Group
Does your group identify as a homeschool goup, public school group, private school group, after school program, kids' club or something else? Let us know! We use this for internal reporting.
County * Required
Email * Required
Enter Email Confirm Email
Address * Required
Street Address Address Line 2 City State ZIP Code
Primary Phone * Required
Grade Level * Required
Number of Adults/Teachers/Guides joining the Virtual Tour * Required
Please count by number of devices being used to connect to the tour. For two adults using one device, please count this as one.
Please enter a number from 1 to 300.
Number of learners joining the Virtual Tour * Required
Please count by number of devices being used to connect to the tour. For two or more learners using one device, please count this as one.
Please enter a number less than or equal to 400.
What is the maximum number of devices you expect to log-on for this live, virtual program? * Required
The museum can accommodate up to 450 simultaneous program participants.
Please enter a number from 1 to 450.
Large groups have the option to schedule multiple sessions to accommodate their learner needs. Do you anticipate needing multiple live sessions to accommodate your group?
- Yes
- No
Desired access date for self paced content - must be mm/dd/yyyy format * Required
Date Format: MM slash DD slash YYYY
Select a Virtual Field Trip Theme * Required
- Dinosaur Armor
- Powdermill Nature Reserve
- Exploring Ecosystems
- Egypt: Life on the Nile
Desired date for virtual live tour - must be mm/dd/yyyy format * Required
Date Format: MM slash DD slash YYYY
Select a back up date if first choice is not possible. - must be mm/dd/yyyy format * Required
Date Format: MM slash DD slash YYYY
Select a back up date if second choice is not possible. - must be mm/dd/yyyy format * Required
Date Format: MM slash DD slash YYYY
Preferred time of day for a live tour

: HH

MM

AM/PM
What platform do you prefer for your virtual live tour?
E.g., zoom, teams, etc.
Do you have any requests or students with special needs? If so, please describe:
Scholarship Request
- Yes, I would like to apply for a scholarship.
- No, I will not be applying for a scholarship.

Please read these instructions before applying for a scholarship.

Scholarships for Guided School Tours
Carnegie Museum of Art and Carnegie Museum of Natural History offer limited scholarship funding each year for K–12 schools and groups who demonstrate financial need. If you are interested in applying for scholarship assistance, please review the guidelines below.

How do I know if I qualify?
Funding is based on financial need. Decisions about disbursements are made based on the table below.

Indicator of Financial Need	% Scholarship to Allocate
>40% students eligible for Free & Reduced Lunch	Up to 100% Scholarship
20-40% students eligible for Free & Reduced Lunch	Up to 50% Scholarship
20% students eligible for Free & Reduced Lunch	Not Eligible for Scholarship Funds

What does the funding cover?
Depending upon available funding sources, grants may cover program and admission fees, bus transportation, or some combination of both. Funding is contingent upon participation by your group in a museum educational program. Funding is not available for student lunches or unguided visits.

In order to extend funds to as many students as we can, we may offer partial funding based on your school or groups needs and our program costs. We receive many requests and try to match every request with appropriate funding whenever possible, but group scholarship funds are limited.

How do I know if I received funding?
When we have received your application and visit request, we will check them against our group calendar and current funding opportunities, and email you with your visit dates and funding amounts.

How does bus funding work?
If you are awarded bus funding, order your bus(es) as you usually would, and have the bus company send the invoice to us for payment. If that’s not possible, we can reimburse your school with an invoice from your business office. All invoices should be sent to the Group Visits Office at the above address. Invoices for busing must be received within 30 (thirty) days of your visit. Invoices received after that time may not be able to be paid.

Percentage of students eligible for free or reduced school lunches * Required
Please use most recent available figures: these may be current or last school year.
If there are additional circumstances beyond your participants’ eligibility for free or reduced school lunches, please let us know:
How much of the per-participant cost can your organization cover? * Required
Email
This field is for validation purposes and should be left unchanged.

Scholarship / Funding Information

Carnegie Museums of Art and Natural History offer limited scholarship funding each year for K–12 schools and groups who demonstrate financial need. If you are interested in applying for scholarship assistance, please review the guidelines below.

How do I know if I qualify?

Funding is based on financial need. Decisions about disbursements are made based on the table below.

Indicator of Financial Need	% Scholarship to Allocate
40% students eligible for Free & Reduced Lunch	Up to 100% Scholarship
20-40% students eligible for Free & Reduced Lunch	Up to 50% Scholarship
<20% students eligible for Free & Reduced Lunch	Not Eligible for Scholarship Funds

What does the funding cover?

Depending upon available funding sources, grants may cover program and admission fees, bus transportation, or some combination of both. Funding is contingent upon participation by your group in a museum educational program. Funding is not available for student lunches or unguided visits.

In order to extend funds to as many students as we can, we may offer partial funding based on your school or groups needs and our program costs. We receive many requests and try to match every request with appropriate funding whenever possible, but group scholarship funds are limited.

How do I know if I received funding?

When we have received your application and visit request, we will check them against our group calendar and current funding opportunities, and email you with your visit dates and funding amounts.

How does bus funding work?

If you are awarded bus funding, order your bus(es) as you usually would, and have the bus company send the invoice to us for payment. If that’s not possible, we can reimburse your school with an invoice from your business office. All invoices should be sent to the Group Visits Office at the above address. Invoices for busing must be received within 30 (thirty) days of your visit. Invoices received after that time may not be able to be paid.